CHARTER AND BYLAWS OF THE
COUNCIL OF ADMINISTRATORS OF FAMILY AND CONSUMER SCIENCES
The name of this organization shall be the
Council of Administrators of Family and Consumer Sciences.
Mission and Goals
Section 1 Mission
Council of Administrators of Family and Consumer Sciences Mission is to strengthen family and consumer sciences and related units in higher education through the development of excellence in administration.
Section 2 Goals
The Council of Administrators of Family and Consumer Sciences goals are:
- Creating an environment for leadership development;
- Fostering administrative excellence;
- Identifying and addressing administrative issues impacting family and consumer sciences in higher education; and
- Collaborating with other organizations to sponsor programs/activities and to address issues of mutual concern.
Membership, Privileges and Dues
Section 1 Membership in the Council shall consist of five categories:
a. An active member shall be a family and consumer sciences professional in higher education with administrative duties.
b. Life Membership shall be automatically available to a person
1. Has had five years of continuous membership as verified by the records of the Membership Committee.
c. An honorary member shall be a person designated by the Executive Board who has rendered exceptional service to one or more of the family and consumer sciences disciplines and is otherwise ineligible for membership.
d. A charter member shall be a person who attended the organizational meeting of the Council in 1960, or who was active in the Council at least three years or retired within the period 1960‑1965.
e. An emerging administrator member shall be a person who has a minimum of three years experience in the profession and is interested in advancing in administrative positions.
Section 2 The privileges of membership in the Council shall be as follows:
a. Active members shall be eligible to vote for the elected officers; shall be entitled to vote for proposals submitted by the Executive Board for approval by members of the Council, including the proposed annual budget, program‑of‑work, and amendments to the bylaws; and shall be eligible to hold office.
b. Life members shall be eligible to vote but shall be ineligible to hold office.
c. Honorary members shall be without vote and ineligible to hold office.
d. Charter members shall have the same privileges as life members.
e. Emerging Administrator members shall be without vote and ineligible to hold office, but they may attend meetings and receive publications.
f. Membership lists will exclude those members whose membership dues are delinquent after May 1 of the current year.
Section 3 Membership dues shall be as follows:
a. Life members, charter members and honorary members shall be exempt from annual dues, but may purchase proceedings and other reports at cost of printing and distribution.
b. Dues for active members in the Council shall be established by the Executive Board for a three‑year period based on the proposed budgets .
c. Dues for Emerging Administrator members shall be at a reduced annual rate as set by the Board.
Officers, Staff, and Governing Bodies
Section 1 The president‑elect and the vice president‑elect shall be elected annually. The president‑elect shall become the president the following year. The vice president‑elect shall become the vice president the following year. The secretary shall he elected for a two year term. The treasurer-elect shall be elected every two years. The treasurer‑elect shall become the treasurer the following year and as treasurer completes a two-year term.
Section 2 The Executive Board may authorize salaried staff as needed.
Section 3 The Executive Board of the Council shall consist of the elected officers of the Council as well as the Archives Director . The committee chairs and others may be invited to attend Board meetings as needed for the purposes of providing information and participating in discussion.
Section 4 The three-member Nominating Committee shall consist of the past president and two members elected annually to serve one-year terms.
Terms of Office and Functions of Elected Officers and Governing Bodies
Section 1 The function and term of office of the elected officers of the Council shall include but not be limited to:
a. The president shall serve for one year as the chief executive officer; shall chair the Executive Board and shall preside at the annual business meeting of the Council. The president shall appoint representatives from CAFCS to collaborating organizations. Upon completion of the presidential term, the individual shall serve for one year as the past president on the Board and as chair of the Strategic Planning Committee. The past president will continue as a member of the Strategic Planning Committee for two additional years.
b. The president‑elect shall serve as a member of the Executive Board and chair the Program of Work Committee. The president‑elect shall be a member of the Annual Meeting Committee. In case of a vacancy in the president's office, the president‑elect shall fill the unexpired term.
c. The vice president and the vice president‑elect shall serve as members of the Executive Board. The vice president shall serve as the chair of the Annual Meeting Committee of the Council. The vice president‑elect shall serve as a member of the Annual Meeting Committee and shall make recommendations to the Board for a future annual meeting site and date for approval two years in advance of the meeting. The elected vice president‑elect shall serve a one year term as vice president‑elect and the following year as vice president.
d. The secretary shall serve as a member of the Executive Board, recording the minutes of all business meetings of the Council and Executive Board and completing correspondence as directed by the president. The secretary shall be elected for a two-year term taking office in odd numbered years.
e. The treasurer and treasurer‑elect shall serve as members of the Executive Board. The treasurer shall serve as chair of the Budget Committee and as the custodian of all money of the Council. The Treasurer shall monitor reserve funds so that such funds do not decline below three years of operating funds, and insure that such reserve funds are maintained separately from funds for expenditures. The treasurer shall issue checks only upon receipt of vouchers as authorized by the Executive Board and approved by the President and shall present the proposed annual budget to the president and in turn to the Executive Board before it is presented for the approval of the members of the Council at annual meeting. The treasurer‑elect shall serve as an assistant to the treasurer to facilitate transition to the treasurer position following one year as treasurer‑elect. The treasurer‑elect shall serve as chair of the Audit Committee. The treasurer‑elect shall serve a one-year term followed by a two-year term as treasurer. A treasurer‑elect shall be elected every two years taking office as treasurer‑elect in odd numbered years.
f. An elected officer shall complete the year of office regardless of change in professional status.
g. In case of vacancies in any of the elected positions, unexpired terms shall be filled as follows; president shall be replaced by the president‑elect and all other elected replacement officers shall be selected by the Executive Board from the active membership.
Section 2 The functions of the Executive Board of the Council shall be to:
a. Manage the business of the Council and, as the Board deems necessary, refer matters to the members for approval.
b. Receive and act upon the program of work.
c. Receive and act upon the budget prepared by the Budget Committee and present that budget to the members of the Council at the annual meeting for approval.
d. Authorize annual audit of the financial records of the Council.
e. Cancel or reschedule the annual meeting in the event of an emergency.
f. Receive reports from committee chairpersons and determine appropriate action, including the adoption of proposed amendments to the bylaws.
g. Recommend to the Bylaws Committee the establishment of new standing committees or the deletion of existing ones.
h. Provide, through appropriate means, cooperation, and affiliation with other groups.
i. Receive and act upon applications for membership referred by the chairperson of the Membership Committee.
j. In case of vacancies in elected offices, select from active membership, individuals to complete the term of office.
Section 1 The Council shall have the following standing committees:
a. The Nominating Committee shall be composed of three members. The chair of the Committee shall be the past president and the remaining two members shall be elected for a one-year term by the Council membership. The chair of the Committee shall report the results of the elections to the president, who will inform nominees of the results. The duties of this Committee shall be to present annually to the membership a slate of candidates for the elected offices. The offices for which nominations are presented annually include president‑elect, vice president‑elect, and two positions on the Nominating Committee. The secretary and the treasurer‑elect shall be elected every two years. The elections shall be designed so that the secretary and the treasurer‑elect take office at the close of the annual meeting in odd numbered years. Nominees presented as candidates shall be active members of the Council and be chosen to represent family and consumer sciences programs from institutions of various sizes, types, and geographic areas. The Nominating Committee will provide successful candidates with the Officer's Handbook.
b. The Bylaws Committee shall be composed of five members serving two-year terms. The Committee shall be appointed by the president‑elect. The chair of the Committee must have served on the Executive Board. The duties of this Committee shall be to receive and make proposed amendments to the bylaws and the Officer's Handbook.
c. The Budget Committee shall be composed of three members; the treasurer serving as chair, the treasurer‑elect, and one member of the Council appointed by the president‑elect and ratified by the Executive Board. The duties of this committee shall be to assist the treasurer in completingthe functions of the office.
d. The Membership Committee shall be composed of three members serving three-year terms. Committee members have staggered terms in order to encourage consistency in committee activity. Each year the president‑elect will appoint a member to replace the one leaving and designates one of the three members as chair. The duties of this committee shall be to seek qualified new members for the Council and maintain a list of current members. The Committee shall maintain the current membership list for pass-protected distribution via the CAFCS Website. The Committee shall obtain permission from nominees to print or post their names for elections.
e. A Communications Committee shall be composed of three members serving three-year terms. Committee members will have staggered terms in order to encourage consistency in committee activity. Each year the president‑elect appoints a member to replace the one leaving and designates one of the three members as chair. The Newsletter Editor shall be selected by the Committee. The duties of the committee shall be to disseminate information emanating from the annual meeting and to develop and promote other publications, including a newsletter.
f. The Annual Meeting Committee shall be composed of four designated committee members and other volunteers serving one-year terms. The Vice President shall serve as committee chair. The remaining committee members shall be the president‑elect, the vice president‑elect and a local arrangements leader appointed by the Vice President. The duties of this committee shall be to plan and implement arrangements for the annual meeting program.
g. A Program of Work Committee shall be composed of the president‑elect serving as chair and two members appointed by the president‑elect serving a one year term. The duties of this committee shall be to prepare a proposed program of work with attention to both long and short term goals to present to the Executive Board and to the Council for action at the annual meeting.
h. The Audit Committee shall be composed of the treasurer‑elect, serving as chair; the president; president-elect; and the Budget Committee members, excluding the treasurer. For the year in which a treasurer‑elect is not in office, the president-elect will serve as chair with no new committee member added. The duties of the Audit Committee shall be to document the required internal audit.
Section 2 The Executive Board may authorize the establishment of ad hoc committees as deemed necessary.
Section 3 A written report of each committee shall be required and must be mailed to the president and to the secretary prior to the Executive Board meeting held preceding the annual meeting of the Council. And, the committee chairperson shall distribute copies of these records to the board members at the time of the meeting. Reports shall be submitted at such times as may be directed by the Executive Board
Section 4 The president shall appoint Council members to serve as CAFCS representatives to other organizations as the need arises.
Section 1 The election of the officers of the Council shall be by mail ballot. The Nominating Committee shall mail the ballots to each active, life, and charter member at least two months before the annual meeting. The ballots shall be returned to the chair of the committee at least thirty days from the date of mailing. The chair will tally the results and willconvey election results to the president who will inform the nominees of the election outcome. The ballots shall be destroyed after the annual meeting is held and new officers installed.
Section 2 A president‑elect shall be elected annually to serve as president‑elect for one year, assuming office at the close of the annual meeting following the election; at the close of the annual meeting one year later the president‑elect then becomes president.
Section 3 A vice president‑elect shall be elected annually to serve as vice president‑elect for one year assuming office at the close of annual meeting following the election. At the close of the annual meeting following the term as vice president‑elect, this person becomes vice president.
Section 4 The secretary shall be elected every two years. The elections shall be designed so that the newly elected secretary takes office in an odd numbered year at the close the annual meeting. The treasurer‑elect shall be elected every two years. The elections shall be designed so that the newly elected treasurer‑elect shall be elected in an odd numbered year. The treasurer‑elect shall serve one year as treasurer‑elect and two years as the treasurer. The treasurer-elect shall assume the duties of treasurer on May 1 in the even numbered year after serving the year as treasurer-elect.
Section 5 The two elected members of the Nominating Committee shall be elected annually; these two members serve with the past president who chairs the Nominating Committee.
Section 6 Elections shall be by a majority of the votes cast.
Section 7 In the case of a tie vote, the Executive Board shall determine the candidate to be declared the winner.
Meetings of the Council
Section 1 The Council shall hold an annual meeting and such other meetings as are necessary.
Section 2 At least two years in advance, the Executive Board shall determine the time and place of the annual meeting.
Section 3 Attendance at annual Council meetings shall be limited to the members as defined in ARTICLE III, Section 1, or their designated substitutes, and to program participants and officially invited guests.
Section 1 The fiscal year of the Council shall be from May 1 through April 30.
Section 1 The annual budget audit must take place by the conclusion of the annual meeting of the American Association of Family and Consumer Sciences (AAFCS).
Section 1 An Archives Director shall be appointed by the Executive Board.
Section 1 The bylaws shall be amended in the following manner:
a. Proposals for amendment shall originate in the Bylaws Committee, or be submitted by members of the Council in writing to the Committee, which will review the proposals and submit the committee's recommendations to the Executive Board.
b. If the majority of the Board accepts the recommendations, a notice and full text of the proposed amendments shall be mailed by the secretary to all members of the council no less than two months prior to the annual meeting at which time the amendments are to be acted upon.
c. The bylaws may be amended by two‑thirds of the members present entitled to vote, and voting at a meeting of the Council.
d. In the event of an emergency as determined by the Executive Committee, the bylaws may be amended by mail ballot when a majority of the vote of the Council voting is obtained.
Section 1 Unless otherwise provided in the bylaws, the most current issue of Robert's Rules of Order, Newly Revised shall govern all meetings of the Council.
Section 2 The president shall name a parliamentarian.
Revisions approved by the Council on 6 February 2013